The Military College of South Carolina
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Year-End Information

FY2022 Important Dates for Year End

  • May – June 16
    • Plan for final purchases of the Fiscal Year. Purchase Requisitions should be entered allowing enough time to receive the item or service.  If a good is not received or service completed by 30 June it will be a FY23 expense.
    • Contact the Procurement Office if a New Year PO is required before June 16.
    • Receive on PO’s as soon as items are received or service complete to expedite payment processing before the end of June.
    • Forward invoices to AP@citadel.edu.
    • Please Note: Prepayments for items to be received or performed after June 30, 2022 will be expensed in FY23 (i.e. no reduction of FY22 budgets).  This includes maintenance plans, dues, subscriptions, and expenses for travel after June 30, 2022.
  • June 16
    • Cut Off date for Purchase Requisitions for FY22.
    • Last day to submit petty cash reimbursements to the Treasurer’s office for FY22.
    • Last day to place Central Supply Orders
  • June 21
    • Cut off for Direct Pay Invoices
  • June 23
    • Last day to enter interdepartmental transfers or uploads charging other campus departments.
    • Last check write for FY22.
  • June 27
    • Last day to use purchasing cards. Any charges not processed by Bank of America by this date will be a FY23 expense.
  • June 30
    • All cash receipts for FY22 MUST be in the Treasurer’s Office by 10am on June 30.
    • System will shut down Thursday, June 30 at noon.
  • July 5
    • First FY23 check write
  • July 7
    • Last day to complete purchasing card reconciliation and make any necessary changes in Banner. Expenses will be charged to FY22.
  • July 11
    • All reimbursements for expenses or travel must be delivered to Accounts Payable on this date. After this date no FY22 travel or reimbursements for expenses will be made.
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